User Agreement & Application
Scheduling
The Administrator handles scheduling, reviews and approves User Applications, and manages the use of the facility. The Administrator will assign a Meetinghouse Manager to meet with the User before the event and after for the post-event inspection.
The application must be completed at least TWO WEEKS prior to your event. More time may be required for large or complex events.
The Administrator reserves the right to deny use to any applicant, for any reason.
Both the Sanctuary and Social Hall at the Meetinghouse are available to schedule meetings, events, private parties or other activities by organizations or individuals. The building is partially accessible, has Wi-Fi and sound/zoom facilities, and offers optional kitchen facilities.
If you have questions about use of the Meetinghouse, please contact the Administrator at peachamchurchinformation@gmail.com.
The following information outlines the user application process.
Once you have found an available date for your event and reviewed all the pertinent information, here are the steps to take:
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Download the application and the relevant Manuals/Checklists.
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Fill out the application on your own computer; save a copy.
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Return the application to the church via mail (paper copy) or by sending the PDF via email.
In extreme circumstances and at the discretion of the Administrator, and the PCC Board, refunds may be given for cancellations at the rates of 100% prior to 72 hours before the event. If a User cancels within 72 hours of the event the deposit will not be returned. Once full payment has been made at least 24 hours before the event, there are no refunds.
Cancellation Policy
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The maximum capacity of the Sanctuary is 250.
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The maximum capacity of the Social Hall is 80.
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Alcohol is prohibited in or around the building.
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Events must end by 11PM (unless there is prior approval from the Administrator.)
Restrictions
With prior arrangement, either of the pianos in the Sanctuary may be used for an additional $150 per use. The User must agree to be responsible for any and all damages to the piano or the hall. Tuning is the responsibility of the User (we can help with recommending our piano technician). The organ is off limits to Users without making prior arrangements. If your event needs support from a pianist or organist, please inquire with the Administrator.
Piano & Organ Use
Parking at the Meetinghouse is limited and parking on Church Street is not allowed. Agreements with nearby property-owners can be arranged as needed, depending on the size of the event being scheduled. Otherwise, parking availability will be determined, based on state parking policy restrictions, etc.
Parking
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The User is responsible for cleaning the facility immediately after the event, unless alternate arrangements are made with the Church Administrator.
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If granted a key, the User will return the key to the Meetinghouse Manager.
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All items brought for the event must be removed from the facility by the User on the end date specified on the User Application (unless special arrangements have been approved by the Church Administrator).
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The Meetinghouse Manager & the Church Administrator will determine if the security deposit will be returned to the User.
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For a complete description of required post-event procedure see MANUALS & CHECKLISTS FOR BUILDING USE.